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ABOUT HERDY'S FRONTYARD ULTRA

Welcome to Herdy’s Frontyard Ultra.  This Race Manual provides 2021 Runners and their Support Crews with the information they need to prepare for and participate in Herdy’s Frontyard.   

Public Authorities & Private Landowners

The conduct of the Birdy’s Backyard is dependent on the cooperation of local governing authorities shareholders.  Without the cooperation of all parties, Herdy’s Frontyard would not get the support it does to exist.  In order to gain their approval, a number of their requirements have been incorporated in the Rules for Herdy’s Frontyard.  So that the Herdy’s Frontyard can continue in future years, all Runners and their Support Crews are requested to abide by the Rules as specified in this document and to obey any lawful directions given by authorised members of the above organisations.

Race Organisation

Subject to the superior powers of the above-mentioned Public Authorities, the Event Director and Race Director, have authority on all matters related to Herdy’s Frontyard during the course of the Event. 

Volunteers

The success of Herdy’s Frontyard is dependent on the help of many Volunteers for which are the life line of our events.  Please treat them with respect and thank them when you have the opportunity.

Race Date and start location

The event will be held at Herdsman Lake, Herdsman, WA.

Qualification

Age:

Runners must be at least 18 years of age on the day of the race.

 

Experience:

As the event is a 6.71klm loop continually passing through the aid/start/finish, there are no pre-requisites for entry qualification.

Maximum Number of Entrants and entry process

Entries for the 2021 event will open on Sunday 30th August, 2020 at 16:00 AWST.

A total of 300 entries will be available.

Please note that a waitlist will be put in place if entries sell out.

Refunds (full refund minus $20 admin fee) will only be available if the waitlist is in place and a runner takes up the available position.

Entry List:

A list of Entrants will be maintained through the Website after Entries open.

Entry Fee:

The entry fee is $170 for non-Aura and $150 for Aura members. 

Entry Closing Date:

Entries will close once all 300 positions have been filled or at 23:59 AWST Sunday 21st March 2021.

Postponement or Cancellation:

It is possible that some kind of unforeseen event or emergency, such as a bushfire, might prevent Herdy’s Frontyard going ahead.  In that case, as much notice as possible will be given to all Entrants.  Should the event need to be cancelled, Race Organisers will endeavor to provide an alternative date or some level of refund to entrants. The amount of this refund will be determined by the level of expenses incurred at the time the decision to cancel the event is made. The refund may not be for the full amount paid.

Refunds:

Refunds (full refund minus $20 admin fee) will only be available if the waitlist is in place and a runner takes up the available position.

Race Numbers:

Herdy’s Frontyard has FOREVER bib numbers. The bib number you are assigned at your first frontyard ultra will be the bib number that remains with you forever.

Race Numbers will be provided at race registration and must be worn in a prominent position on the front of shirts. Be mindful of this if you plan to change shirts or remove layers during the course of the event.

Unofficial Runners:

No unofficial runners are permitted. 

Disqualification:

The Race Director may prevent any Runner from starting (even after their Entry has been accepted) or continuing in the event if any of the following occurs:

  •  The Runner or their Support Crew breach Race Rules.

  •  It is decided that the Runner may be placing themselves or others at any risk whatsoever.

  •  Any other reason deemed sufficient by the Race Director.

Awards & Presentation:

There will be a Presentation Ceremony where awards will be made to winner and the top 3 male and female place getters.  This is to be held under the official’s marquee at the start/finish line as soon as possible at the conclusion of the final runners.

The last runner standing will receive the annual Herdy’s Frontyard trophy.

Results:

Every effort will be made to publish detailed Race Results on the Race Website by 9:00pm on the following Tuesday evening.  An e-mail will be sent to all Entrants with a link to the Results page on the Race Website.

AURA use of personal information

It is a requirement by AURA that race organisers furnish within 30 days after the race, information for their database of the competitors (first name, last name, mailing address, telephone number, email address and DOB). This is for purposes of email newsletters, records and rankings and for their competitor database generally. This information will not be passed on by AURA to third parties. By entering the race you consent to your personal information being used as described.

Race Day Check-In:

All runners must check in at the starting marquee between 2:30-3:30pm on the Friday of race day.

Pre-Race Briefing:

There will be a Pre-Race Briefing which must be attended by all runners and support crews at 3:40pm 20 minutes prior to the race at the start line.

 

 

Course:

The Course is a single loop track on a combination of asphalt, limestone and gravel trails around Herdsman Lake.

Please stay on marked course.

Also be aware that the entire course will be open to the public during the event so please be courteous and respectful of other uses and KEEP LEFT.

Trail Etiquette:

Trail runners are expected to be courteous to each other and no littering is allowed.

Navigation:

The race will start in an anti-clockwise direction and continue this direction throughout.

Medical:

There are significant and possibly life-threatening medical risks associated with running Herdy’s Frontyard.  Please note that while First Aid kits will be available at the Aid Station, volunteers are not necessarily qualified in first aid. 

Potential risks from running an ultramarathon include but are not limited to:

  • Renal shutdown (a.k.a., kidney failure)

  • Hypothermia

  • Hyperthermia (heat stroke/heat exhaustion)

  • Hyponatremia (low sodium and chloride levels)

  • Injuries from Falling

  • Overuse Injuries

  • Extreme fatigue

  • Snake and spider bites (sit down and wait for help, do not move)

It is recommended that competitors adequately research these and other potential risks before competing in Herdy’s Frontyard. If runners experience any of the above, they should try calling on their mobile phone for assistance. The Event Director’s (Shaun Kaesler) mobile phone number is 0423 858 660 and you should key this number into your phone’s directory in advance. 

Insurance:

The organisers of Herdy’s Frontyard have Public Liability Insurance coverage through the Australian Ultra Runners Association (AURA).  This insurance does not provide any coverage for injury or illness to Entrants or Support Crews.  All Entrants and Support Crews are encouraged to ensure they have medical insurance that covers them for injuries or illness sustained during the event.

Race Communications:

Phone coverage is best at the aid station. All race officials will carry mobile phones and have phone lists that include the numbers of organizers, other checkpoints, Support Crews and emergency numbers (police, doctor, hospital, ambulance, poisons information, tow trucks, RAC, etc.).

Weather:

The maximum average maximum temperature for Herdsman in March is 29 degrees, with an average minimum temperature of 17 degrees. 

Runner Safety:

Runners must observe the following Rules.

  • RUNNERS WILL NOT BE REQUIRED TO CARRY ANY MANDATORY EQUIPMENT AS THERE IS AN AID STATION EVERY 6.7KLMS

  • If the weather conditions are such that extremes in heat or cold may be experienced, it is recommended the following may be ready to be utilised by the runner:

    • hat

    • suncream

    • sunglasses

    • ice neck ties

    • rain jacket

    • water

    • thermals

  • You must render all possible assistance to any person found injured or incapacitated. 

  • Runners requiring medication should provide sufficient medication for the race, and allow for eventualities such as fatigue etc.

  • IT MAY BE POSSIBLE THAT DUE TO THE TIMING OF THE EVENT, MANDATORIES MAY BE IMPLEMENTED. THIS WILL LIKELY INCLUDE A WET WEATHER WATERPROOF JACKET.

 

 

Checkpoints:

The only checkpoint is at the start line. Each runner must be in the starting Corral on the hour every hour to continue the next lap. The starting Corral will close 10 seconds before the start of each hour when the 10 second countdown begins.

Stashes:

Runners may not store supplies or equipment of any description along the Course except with 100m of the start line. Once the runners leave the starting corral, the cannot utilise and aid facilities until the completion of the next lap.

Water:

Water will be provided at the aid station.

Toilets:

Runners who need to relieve themselves must utilise the toilets at the start line.

Pacers and Support Crews:

Runners are responsible for the actions of their Support Crews and can be disqualified if their Support Crew breaches the Race Rules and Regulations.  Support crews are only to assist their runners at the designated aid stations.

Pacers are NOT allowed for any part of Herdy’s Frontyard.

Dropping Out:

Runners can withdraw from Herdy’s Frontyard only at the start marquee.  It is imperative that withdrawing Runners notify the Race Director or appropriate marshal IN PERSON of their withdrawal so that no unnecessary concern is caused or searches are conducted.

Support Crew Information:

Runners are permitted to have a Support Crew.  It should be noted however, that with the aid station provided by race organisers, runners should not require a support crew.

The Rules governing Support Crews are as follows:

  • Support Crew can only assist the runners at the designated aid station at the start/finish line

 

  • Aid Station Protocol:

    • Crews must never act in such a way as to block runners, access to the Course or aid station.  If this happens, the supported Runner may be immediately disqualified.

    • Crews must adhere to instructions of all Officials, including requests to vacate certain areas of the Aid Station.

    • Support Crews must stay out of the resupply area unless their Runner is present.

    • Food, drink, medical supplies, etc., at the aid station are only provided for Runners.

    • No excessive noise or raucous behaviour is permitted.  Please be as quiet as possible at Checkpoints.

    • Children are only allowed in Checkpoints under direct supervision of an adult.

    • Take care of facilities at Checkpoint.  Littering of any kind at the Checkpoint or along the Course is strictly prohibited.

  • CREWS MUST COMPLY WITH ALL OF THE RULES AND REGULATIONS OF THE EVENT AND ALL INSTRUCTIONS FROM RACE OFFICIALS AT ALL POINTS ALONG THE COURSE AND ITS ACCESS ROUTES, INCLUDING PARKING REGULATIONS, OR RISK DISQUALIFICATION OF THEIR RUNNER.

 

Schedule of Events

Friday, Friday 26th March 2021

2:30pm

Check In Opens

3:30pm

Check In Closes

3:40pm

Race Briefing

4:00pm

Race Starts

Contacts

Prior to the event contact Event Director Shaun Kaesler: shaun@ultraserieswa.com.au or phone 0423 858 660

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©2020 Herdy's FrontYard Ultra.